Keep Frequently Used Supplies Close.
Create a space designated for frequently used supplies your desk or computer workstation.
Within that space, keep frequently used equipment and supplies. Anything used less frequently than once a week should be stored on a secondary work surface or a nearby shelf.
Another benefit of keeping these items close is that you’ll avoid straining your back and muscles reaching for frequently used items spread across your desk.
Your fax supplies should be near your fax machine, computer manuals near your computer and your electronic equipment on an ergonomically correct computer workstation. Leave plenty of room for extra chairs if clients visit your office and avoid blocking space heaters and vents with furniture.
This is important as overcrowding is stress-inducer due to lack of space. Blocked space heaters and even halogen lamps can overheat and cause a fire. Finally, poor air circulation due to blocked vents can make you sick.
Plants, Open Windows, Air Fresheners
Many academic studies have argued that there is a correlation between certain scents and memories. Although individuals can have widely divergent emotional responses to scents, studies show that certain scents can change our emotions and improve our moods.
If you have a positive response to a certain smell, why not apply it to your work environment and create a more positive atmosphere for yourself while you work?
If in an office space or are working out of a ‘to-go’ bag, try using air fresheners to keep your work environment smelling fresh and clean.
A cheap bouquet of flowers can provide a sweet and fresh smell, while also making your work space more attractive and aesthetically pleasing.
Take Ownership of Your Workspace
The simple act of making your own decisions about how to organize your workspace has an empowering effect and has been linked with improved productivity.
Craig Knight, Director of the Identity Realization workplace consultancy, showed this in a 2010 study with Alex Haslam involving 47 office workers in London. Those workers given the opportunity to arrange a small office with as many or few plants and pictures as they wanted were up to 32 percent more productive than others not given this control. They also identified more with their employer, a sign of increased commitment to the team effort and increased efficiency.
Optimise Any Natural Light
Natural light is incredibly beneficial to your office, so make sure your office design makes the most of it. In addition to providing a range of physiological and psychological health benefits, it will also help you to reduce the amount of artificial lighting needed in your business – reducing your energy bills.
In addition to making your office feel more spacious and welcoming, natural light is also better for the eyes and good for the mood, reducing the risk of eye-strain, headaches and lack of focus in your office.
When planning your office space, the idea should be to make sure that all your employees can benefit from some natural light. Try to avoid blocking out light from your windows with furniture or office equipment, and keep windowsills clear of clutter.